Auction Coordinator (Contract Position)

Help us create an unforgettable evening!

We're seeking an organized, detail-oriented Auction Coordinator to lead the planning and execution of our annual auction event.

This contract role is ideal for someone who enjoys managing timelines, coordinating vendors and volunteers, and ensuring every detail comes together for a successful fundraising experience. Working closely with our staff, board, sponsors, and community partners, the Auction Coordinator will oversee logistics, catering, entertainment, silent and live auction item procurement, and event-day operations from start to finish.

Event Date: Friday, February 5, 2027 at Romweber Party Place
Contract Term: 4–6 months
Compensation: $2,500 + up to $500 performance bonus

Responsibilities

Develop and manage a comprehensive event timeline
Coordinate all event logistics, including venue, catering, bar service, and entertainment
Lead procurement, tracking, and presentation of auction items
Support sponsorship tracking and fulfillment
Collaborate with marketing to ensure timely and accurate promotion
Recruit and manage volunteers
Oversee event-day operations and ensure a seamless experience
Provide post-event reporting and recommendations

Qualifications

Strong project management and organizational skills
Ability to manage multiple priorities
Excellent communication and follow-through
Event planning experience preferred
Ability to work independently within a collaborative environment

Your Contact Information

First Name *

Last Name *

Email *

Address Line 1

Address Line 2

Phone *

City

State

Zip

Availability

Are you available to fulfill a contract position from approximately September through February, including occasional evening and weekend commitments related to the event? * The field Are you available to fulfill a contract position from approximately September through February, including occasional evening and weekend commitments related to the event? is required.

Do you have any major conflicts during that time that would impact your availability? Please describe. The maximum length for the field Do you have any major conflicts during that time that would impact your availability? Please describe. is 5000 characters.

Please select your availability the week of February 1st through 5th (2027).

Revelant Experience

Briefly describe any experience you have planning events, coordinating projects, managing volunteers, fundraising, or similar work. The maximum length for the field Briefly describe any experience you have planning events, coordinating projects, managing volunteers, fundraising, or similar work. is 5000 characters.

Project Management

This role requires keeping track of many moving pieces, deadlines, and stakeholders. Tell us about a project you've managed and how you kept it organized. The maximum length for the field This role requires keeping track of many moving pieces, deadlines, and stakeholders. Tell us about a project you've managed and how you kept it organized. is 5000 characters.

Communication

How would previous coworkers, clients, or volunteers describe your communication style and reliability? The maximum length for the field How would previous coworkers, clients, or volunteers describe your communication style and reliability? is 5000 characters.

Scenario Question

Our auction is 12 weeks away, and you discover that several key auction items have not yet been secured. What steps would you take to address the situation? The maximum length for the field Our auction is 12 weeks away, and you discover that several key auction items have not yet been secured. What steps would you take to address the situation? is 5000 characters.

Technology

Please mark all of the following programs/platforms you are familiar with.

Why this role?

What interests you about this opportunity and working with our organization? The maximum length for the field What interests you about this opportunity and working with our organization? is 5000 characters.

Optional Work Sample

Please provide a link to a résumé, LinkedIn profile, portfolio, event plan, or other materials you'd like us to review. The maximum length for the field Please provide a link to a résumé, LinkedIn profile, portfolio, event plan, or other materials you'd like us to review. is 500 characters.